Archive for May 2010

Administrators vs. Technology

Somehow this post got lost in the drafts folder.  But since it’s an enduring topic, it’s still current. 🙂

A friend has some advice for library administrators:  The Top Ten Things Library Administrators Should Know About Technology.  It’s not a new subject, but it’s a topic that is being discussed openly more and more. 🙂  One gets the impression administrators are actually beginning to realize computer technology is not only not going to stand still, it is moving on at a dizzying pace that demands attention.

Now Roy Tennant is one of those icons in the library technology world who is worth listening to.  But technology geeks sometimes write in a language which makes the eyes of library administrators glaze over (been there, done that, got the T-shirt).  So I offer here a translation service for the first four items in Roy’s excellent post.

1. Technology isn’t as hard as you think it is.

The tools available for getting websites up and running are much easier than a few years ago, and it’s getting better each day.  Some things are still complicated (like writing software), but basic services don’t require that knowledge.

2. Technology gets easier all the time.

Installing special software used to be hard.  Today there are pre-packaged programs for complex software programs that make installation a snap.

3. Technology gets cheaper all the time.

Even if you pay a third party to store your web site and make it available on the Internet, the cost of what you can get today is much less than it was even a few years ago, and it keeps getting cheaper.

4. Maximize the effectiveness of your most costly technology investment — your people.

Hardware is cheap (all of it).  The expensive part of technology is knowledgeable staff.  Don’t make it harder for your expensive staff when the tools are so cheap by comparison.

The rest don’t need translating. 🙂

These really are points that need to be made again and again until administrators start feeling more comfortable with the technology side of library services.  The problem is, are any administrators listening?  Really listening?  Roy has a larger library audience than I have 🙂  Maybe there will be a few who will read and take heart, especially since LISnews posted it as news.

Creating a Comparison Matrix

Charles Bailey has published a very helpful bibliography (Digital Curation and Preservation Bibliography, v.1), from which the resources below were gleaned.  In addition, I have been adding resources to Mendeley, a research management tool: Digital Curation, Digital Library Best Practices & Guidelines, Digital Library Systems, and Metadata.

I have added a few more open source items, and a lot of proprietary systems I discovered thanks to Mr. Bailey’s rich resource.  I am constructing a matrix of features for comparison, borrowing from the reports above and my initial chart, based mainly on features that are most important for our needs:

  • Product
  • URL
  • Owned by/Maintained by
  • License type
  • Runs on (OS)
  • Database
  • Server Software
  • Interoperability with Digital Repository Systems
  • Works with (what other software)
  • Programming Lang
  • Additional hardware or software required
  • Hosting available
  • OAI-PMH?
  • Rights management
  • Manage Restricted Materials
  • User submission
  • Set processing priorities
  • Manage processing status
  • Localization options
  • Formats supported
  • Image file import (TIFF, JPEG, etc.)
  • A/V file import
  • Text file import (TEI, PDF, etc.)
  • Image file management w/ associated metadata
  • A/V file management w/ associated metadata
  • Text file management w/ associated metadata
  • Batch edit
  • DC type
  • METS
  • MODS
  • MARC
  • Imports (MARC , EAD, Tab Delimited/CSV
  • Batch Import (MARC, EAD, CSV)
  • Exports (MARC, EAD, MADS, MODS, METS, Dublin Core, EAC, Tab Delimited)
  • Batch Exports (MARC, EAD, MADS, MODS, METS, Dublin Core, EAC, Tab Delimited)
  • Easy Data Entry
  • Spell Check
  • PREMIS?
  • Other Schemas
  • Create description record from existing record and automatically populate fields
  • Item-level Description
  • Link accession and description records
  • Link accession record to multiple description records
  • Link description record to multiple accession records
  • Hierarchical – fonds, collection, sous-fonds, series, sub-series, files, items and link with its parts in the hierarchy.
  • Ability to reorganize hierarchies
  • Flexibility of Data Model
  • Templating/default fields
  • Controlled vocabularies
  • Authority Records
  • Link authority record to unlimited description records
  • Link description record to unlimited authority records
  • Compliance to Archival Standards
  • Data validation
  • Backup/Restore utility
  • Integrated Web Publication
  • Public search interface
  • Advanced search (by field)
  • Faceted Search
  • Browse levels
  • Search results clearly indicate hierarchical relationships of records
  • Records linked to other parts of hierarchy
  • User Access and Data Security Function
  • Control who can delete records
  • User permissions management
  • Control when record becomes publicly accessible
  • Feeds
  • Install Notes
  • Forum/List URL
  • Bug tracker URL
  • Feature Req URL
  • Trial/demo/sandbox
  • Training available
  • Technical support provided by developers
  • User Manuals (user, admin)
  • Context-specific help
  • Page turning
  • Developer customization available
  • User customization permitted
  • What reports
  • Customize reports
  • Repository statistics
  • Plugins
  • UTF